Recruitment Chatbot: Definition, Features, and Benefits

what is a recruitment chatbot

Their bot serves a dual purpose of explaining their product and onboarding, depending on what you require. Here are some of our chatbot templates that you can use to construct yourself the best chatbot in recruitment. Chatbots are easier to reach out to and are trained well to carry out interactions without many errors. Even in cases of any error, you can train your bot again not to repeat it. It is the quickest way to receive the information you need, without having to wait for someone to do it for you. An AI-powered chatbot may be the way to go if you’re looking for a bot that feels more like a friend.

  • If so, it might be time to consider using a recruitment chatbot for hiring.
  • The iCIMS Talent Cloud delivers a secure, agile, and compliant platform designed to empower talent teams, job seekers, and partners with advanced data protection and privacy.
  • While lowering the threshold to applying for certain positions was generally considered beneficial, a significant flip side was a larger pool of applicants to examine in detail.
  • No doubt, recruitment chatbots are trends that will transform the face of recruitment.
  • Using a chatbot obviously has some drawbacks, most of which are related to its lack of human sensibility.
  • This flexibility can be a great help for candidates with unconventional working schedules.

An even larger percentage – 66% – were comfortable with AI and chatbots taking care of interview scheduling and preparation. Designed and built for HR, these chatbots help save time, money, and improve the overall applicant experience. The Paradox chatbot for recruiting helps automate tasks and engage with candidates using Olivia, the built-in chatbot. It also gathers feedback from candidates throughout the recruiting process to give companies a better idea of how to improve. Chatbots have come a long way since their early days of bottom-corner pop-ups that, while intriguing, provided little real value.

Tips for Sourcing More Employee Generated Content

Remember, even during record unemployment rate lows the average job opening received 250 resumes. Applicant tracking systems were built in the 90s to streamline the recruitment process and make the… Typically, you’ll need to have access to a contact center platform or chatbot app first. These are usually paid on a SaaS subscription basis, meaning you pay a set monthly or annual subscription fee to use that chatbot software. This way, your candidates can easily escalate the interaction to a human (under the right circumstances) if needed. In 2020, 77% of talent professionals agreed that diversity will be a crucial factor in the future of recruiting, also according to LinkedIn.

what is a recruitment chatbot

Finally, we arrived to set of codes and themes that captured a number of initial codes. The analysis was collaborative, multidisciplinary and iterative by nature. The coding process was conducted by the first two authors and was periodically challenged and enriched by the research team.

What is a Recruitment Chatbot?

Organizational success is argued to depend on the social composition of employees (Breaugh 2013). In the broader context of Human Resource Management, the target of recruitment is to find the right person for the right job at the right time (Ashton and Morton 2005). Acquisition of new human resources typically takes place through external recruitment (Keller 2018). Common challenges in this process are settling the requirements and deciding the recruitment channels (Holm and Haahr 2019; Koivunen et al. 2019). Further, according to market research surveys, organizations’ top priorities in recruitment include acquiring candidates, engaging them during the recruitment process, and developing the employment brand (Bullhorn 2022). By using AI-powered chatbots, companies can save time and money while improving the candidate experience.

  • Wendy’s AI technology is designed to engage with candidates in a way that feels natural and human-like.
  • Despite their importance to recruitment, the technology to gauge these qualities are yet to exist.
  • The process of attracting, filtering, and conducting interviews has always been ‘human.’ But with the evolution of AI, both business owners and HR departments have started using chatbots to streamline recruitment.
  • It schedules, sends reminders, and reschedules with candidates on its own, thereby saving your time and bandwidth.
  • The average pricing is $2.00-$5.00 per employee per month (tiered, based on number of employees), and $250-1,000 per month for AI Portal license.
  • The key opportunity and expected benefit in the use of recruitment bots seems to be reaching new candidates.

Recruiting Automation is the process of studying the recruiting process steps required to hire an employee. Once the process is documented, the steps can be reviewed to determine which steps might be reorganized, removed, or automated, based on current needs and available technology and resources. With artificial intelligence buzz circling the HR space and tight talent markets making candidate experience top of mind, this might just be the year of the chatbot. However, their initial investment costs – in time and money – can be too high, especially for smaller businesses. AI technology is also being used during video interviews to analyze the applicant’s facial expressions and word choices.

On the whole, chatbots in recruitment improve human interactions

The research has specifically criticized whether e-recruitment tools clearly help organizations to attract large and diverse pool of applicants (Stone et al. 2015). To this end, recruitment bots address the issue of e-recruitment tools’ traditionally static communication processes that merely provide information without the possibility to ask questions (Stone et al. 2015). The first electronic forms of recruitment included company websites, social networking sites, and job boards (Chapman and Gödöllei 2017). More recently, specific e-recruitment software (e.g., applicant tracking systems) have emerged for finding, attracting, and communicating with the applicants (Chapman and Gödöllei 2017; Holm and Haahr 2019). The benefits of e-recruitment include managing talent pool, potentially reaching new applicants, and branding (Chapman and Gödöllei 2017).

These powerful tools have made it much easier to locate and engage potential candidates quickly and efficiently. A recruitment chatbot can support multiple languages, making it an ideal solution for companies that operate in different regions or countries. This can help attract a more diverse pool of candidates and ensure that all candidates are evaluated fairly, regardless of their language. If you want more information or want to see a demo of how a recruitment chatbot can help your hiring process book a free demo with our expert team.

Highly rated by thousands of customers all over the world

However, empirical research on the effectiveness and appropriateness of various e-recruitment tools is scarce (Chapman and Gödöllei 2017) and the existing tools have been strongly criticized (Cappelli 2019). According to a critical view by Cappelli (Cappelli 2019), companies are generally obsessed to decrease the enormous costs of hiring and the market is full of vendors that offer new technology. At the same time, it remains unclear whether the various e-recruitment tools result in better hires or not (McCarthy et al. 2017; Woods et al. 2020). An HR chatbot is an artificial intelligence (AI) powered tool that can communicate with job candidates and employees through natural language processing (NLP). They also help with various HR-related tasks, including recruitment, onboarding, interview scheduling, screening, and employee support. With a strong candidate experience enhanced by chatbot technology, recruiters will have a wider and stronger pool of applicants, which enables them to identify and engage with the best talent more quickly.

  • By taking on many of these time-consuming, yet important hiring touch points, many believe AI is enriching later, people-to-people interactions.
  • It’s especially important to consider the specific needs of your organization and the features you believe are most important for your hiring process.
  • Similar to Alexa, Siri, and Google Home, a recruitment chatbot uses AI such as machine learning and natural language processing to understand a person’s messages and know how to respond.
  • Messaging is killing email, especially for the part-time hourly workforce.
  • The Talview Recruitment Bot provides jobs based on the candidate’s interests, as well as launches an assessment to evaluate their skillset, behavior profile, and other qualities for the role.
  • Over time, the machine learning component of the chatbot will begin to understand which metrics it should be looking for based on the data it collects and rank candidates accordingly.

One of the big areas of HR where chatbots are showing their value is employee scheduling. At, employees who are too sick to come into work can let the HR chatbot, Mila, know. Some companies are taking this branding even further by programming their recruiting chatbot to have a personality that aligns with their values and company mission. An interesting example of a branded recruiting chatbot is the U.S. army’s SGT STAR. Ensuring that candidates are the right fit for specific positions often takes a great deal of effort and time on the part of recruiters. The use of chatbots in recruitment and other AI tools is expected to grow exponentially in the coming years.

Fact #3: Candidates feel comfortable interacting with a chatbot

The bot can generate a lead, convert it into an applicant, and then get that person screened and scheduled. The bots that accomplish these tasks are HireVue Hiring Assistant, Olivia, Watson, and Xor. A recruitment chatbot can be integrated with social media platforms, such as LinkedIn, to provide candidates with a seamless application process. This can increase the number of applications you receive and improve your chances of finding the right candidate for the job.

How to use chatbot for recruitment?

  1. Identify the Type of Chatbot You Want to Build.
  2. Design a Conversational Job Application.
  3. Integrate the Bot with Your Preferred Management Tool.
  4. Apply Conditions to Screen Candidates in Real-Time.
  5. Automatically Schedule Interviews with Candidates.
  6. Save Your Flows as Bricks.

Through a chatbot, candidates can provide that same information in a conversational way that feels less daunting. During the hiring process, candidates are bound to have questions regarding the job description of the position, salary, job benefits or the application process itself, and it is something that is expected and inevitable. Therefore, it is important that the recruiter answers them properly and quickly to maintain a good relationship with the candidates and encourage them to proceed with their job application. Since this can take up a lot of valuable time, the chatbot’s ability to answer questions quickly and efficiently is definitely one of the most useful ones. It’s even able to suggest custom workflows or automations that simplify the application process. In a recent survey by Allegis, 58% of candidates were comfortable interacting with AI and recruitment chatbots in the early stages of the application process.

Automating pre-screening and other processes

Moreover, if the chatbot cannot answer the question, the conversation can be transferred to a human representative so they can answer the candidate in real-time. For example, chatbots can be programmed to ask questions to candidates about their education, experience, or qualifications and see if the candidate matches the requirements for the position. There are several ways that unconscious biases can affect the outcome of a hiring decision. For example, your hiring manager may favor candidates for certain qualities and overlook an applicant for personal reasons. Aside from legal concerns, careful recruiting practices that are free of preconceptions and prejudice help you build a better, more representative team. A varied workforce includes people with a variety of viewpoints and methods.

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In a similar fashion, you can add design a reusable application process FAQ sequence and give candidates a chance to answer their doubts before submitting the application. There are many aspects to consider, though one of the most important ones includes the selection of native integrations and the platform’s learning curve. They will inform how easy it will be to build and integrate your recruitment chatbot with the rest of the tools you use. A Glassdoor study found that businesses that are interested in attracting the best talent need to pay attention not only to employee experiences but also to that of the applicants. Let’s look at some real-world examples of how innovative organizations using chatbots in their recruiting. Customer service has successfully mainstreamed the use of chatbots to cut down.

Benefits of recruitment chatbots

As we have seen in successful conversational UI, chatbots could provide multi choice answers to facilitate user input. The more data you feed into a chatbot, the more accurately it can handle requests like that in the future. So, while chatbots typically start out only offering a few options/questions to answer, eventually they expand to be more comprehensive and human-like. Finally, self-service tools can also be used to schedule follow-up interviews with candidates.

what is a recruitment chatbot

For instance, P2’s organization had recruited an employee from a competitor with the help of an attraction bot on their career web page. Similarly, P7 consolidated that the recruitment bots can indeed attract candidates that do not realize that a certain organization could be their potential employer. Before the interviews, we found several examples of attraction bots and customer service bots in use at websites of several Finnish companies.

what is a recruitment chatbot

Rally Content Contributor, and employer brand & recruitment marketing consultant with The Employer Brand Shop. Mya is also designed to comply with data protection regulations, such as GDPR and CCPA. It encrypts candidate data and ensures that it is stored securely, which helps to protect candidate privacy. Introducing Ai Scorecards | Get Ai-generated scorecards for every customer conversation.

Why is AI needed in recruitment?

AI can help in determining unbiased criteria for a candidate. AI can bring an unbiased view to the recruitment process. For example, AI can help recognize what type of a candidate would fit the team and what skills the team lacks or suggest how good a fit a candidate is for a certain position.

How do chatbots help employees?

Chatbots can improve the employee experience by answering their questions 24/7. These bots provide employees with answers to queries regarding employee benefits, scheduling, insurance, vacation and sick time.

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